GDPR Compliance Notice

For customers residing in the European Union (EU), European Economic Area (EEA), or Switzerland: iPride Notary, Fingerprinting & Apostilles complies with the General Data Protection Regulation (GDPR) (EU Regulation 2016/679) regarding the collection, processing, and storage of personal data.

1. Data Controller Details

iPride Notary operates as the Data Controller for personal information gathered through our online reservation form and email queries. For Remote Online Notarizations (RON) and LiveScan fingerprinting, third-party technology providers (such as state-approved RON platforms and secure state criminal databases) operate under strict data processing agreements as Data Processors.

2. Lawful Basis for Processing Data

We process your personal information under the following legal bases:

• Contractual Performance: To schedule, book, execute, and deliver professional notary public and document legalization services requested by you.
• Legal Obligation: To maintain notary record books (journals), identify signers, and retain audio-video session records as mandatory under Chapter 240 of the Nevada Revised Statutes (NRS).
• Consent: When you explicitly opt-in to receive SMS reminders, scheduling updates, or marketing alerts on our secure CRM web widgets.

3. Categories of Personal Data Processed

We process the following types of personal information:

• Identity Data: Full name, signature, physical appearance (verified via live video feed during online sessions), passport/ID card scan.
• Contact Data: Email address, phone number, physical mailing address.
• Document Contents: Any legal, financial, or personal documents uploaded for notarization or apostille authentication.
• Biometric Data & Audio-Video Records: Video and audio records of remote online notary sessions.

4. Your Data Subject Rights

Under the GDPR, you have the following rights regarding your personal information:

• Right of Access: You have the right to request a copy of the personal information we hold about you.
• Right to Rectification: You have the right to request the correction of any inaccurate or incomplete data.
• Right to Erasure ("Right to be Forgotten"): You have the right to request the deletion of your personal records, subject to statutory retention rules.
  Important Exception: Legal Retention Requirements

  Under Nevada notary public laws, we are legally required to permanently retain notary journal entries and preserve Remote Online Notarization audio-video recordings for at least 7 to 10 years. Therefore, we cannot erase statutory notary record books or RON session archives upon request until the state retention period expires.

• Right to Data Portability: You have the right to request that we transfer your personal data directly to you or another service provider in a structured, machine-readable format.
• Right to Restrict or Object to Processing: You have the right to request that we restrict or cease the processing of your data for specific marketing or secondary activities.

5. Data Transfers Outside the EU/EEA

When you utilize iPride Notary services from the EU/EEA, your data is transferred to our secure servers and processing platforms located in the United States. We implement Standard Contractual Clauses (SCCs) and verify that our third-party processors maintain equivalent data security standards to protect your transferred records.

6. Contact the Data Controller

To exercise any of your data subject rights, request record reviews, or contact our GDPR compliance team, please email us at:

iPride Notary, Fingerprinting & Apostilles
Attn: Data Protection Officer
Email: info@ipridenotary.com
Office: (702) 273-8618